Detailed Constitution

ALUMNI ASSOCIATION OF THE FACULTY OF MANAGEMENT STUDIES AND COMMERCE
UNIVERSITY OF SRI JAYEWARDENEPURA - SRI LANKA
CONSTITUTION

PART I
NAME

Section 1:

The name of the Association shall be the “Alumni Association of the Faculty of Management Studies and Commerce, University of Sri Jayewardenepura.” (Hereinafter referred to as “the Association or the FMSCAA”.)

The expression “Faculty of Management Studies and Commerce, University of Sri Jayewardenepura” (hereinafter sometimes referred to as FMSC)

PART II
OBJECTIVES

Section 2:

The objectives of the Association shall be as follows:

  1. To encourage, foster, promote and contribute towards affiliation between the FMSC and its alumni and, among the alumni members.
  2. To provide financial and other assistance for the development and academic excellence of the FMSC.
  3. To create, maintain and develop sound relationships between the FMSC and the public, private and non-government organizations through alumni.
  4. To organize and promote welfare activities to support the alumni members, undergraduates, and staff of the FMSC.
  5. To pursue any other activities consistent with the above aims and objectives of the Association for the advancement of the FMSC.

PART III
PATRONS

Section 3:

The Vice-Chancellor of the University of Sri Jayewardenepura and the Dean of the FMSC, University of Sri Jayewardenepura shall be the patrons of the FMSCAA.

PART IV
MEMBERSHIP

Section 4:

1 Membership shall consist of the following categories:

(a) Ordinary Members

(b) Life Members

(c) Affiliate Members

(d) Honorary Members

(e) Special Members

Section 5:

1. Eligibility Criteria

1.A Ordinary Members

(a) Any person who is a permanent member of the academic staff of FMSC, a graduate or has obtained a postgraduate degree offered, conducted or co-ordinated by the FMSC shall be eligible to apply for the Ordinary Membership of the Association.

(b) An affiliate member as provided in section 7 (2)(3) who has been a member for a continuous period of three years shall be eligible, on completion of such period, to apply for ordinary membership of the Association.

1.B Life Membership

Ordinary members are entitled to obtain the life membership provided that they have paid the full membership fee determined by the Alumni.

1.C Affiliate Membership

Any past student of the FMSC possessing a diploma or certificate course offered, conducted or co-ordinated by the FMSC and not a graduate or a post-graduate student, shall be eligible to apply for affiliate membership of the Association.

1.D Honorary Membership

(a) Any person who has rendered special, distinguished service to the FMSC, the University and/or to the Association

or

(b) Any person who has been conferred a degree honorary of causa by the University Shall be eligible for honorary membership of the Association.

1.E Special Members

a. Sponsored Members

b. Donor Members

c. Any other person who has rendered a special service to the FMSC

Section 6:

1. Admission to Membership:

1. 2 Ordinary and Life Membership

(i) A duly perfected application should be made to the Association on the prescribed form
And
(ii) The membership fee prescribed in the by-laws should be paid.

1. 3 Honorary and Special Membership

(i) An special application
(ii)Nomination and section by the by the Executive Committee of the Association

Section 7:

1. Cessation of Membership may occur due to:

(a) Death,

(b) Resignation,

(c) Non-payment of subscription for a continuous period of two years,

(d) Expulsion as defined in the by-laws

(e) Disciplinary matters

Section 8:

1. Rights of Members:

1.1 All members who have been enrolled as full members of the Association and who have paid the prescribed membership fees for the year shall have the right to:

(a) Receive all communications from the FMSCAA,

(b) attend meetings, Vote and speak at such a meeting.

(d) Hold office in the Association subject to section 12

(e)any other rights decided by the Executive committee

PART V
OFFICE BEARERS AND THE EXECUTIVE COMMITTEE

Section 16:

1. The Office bearers of the Association shall be the following:

(a) President

(b) Three Vice-Presidents

(c) General Secretary

(d) Two Assistant Secretaries

(e) Treasurer

(f) Co-treasurer

(g) National Organizer

(h) Auditor

Section 10:

1. The responsibility for the management of the affairs of the Association and the powers necessary to discharge such responsibility is vested in the Executive Committee. The powers of the Executive Committee shall include the power to pass by-laws in addition to those presently on force and are appended hereto.

Section 11:

The Executive Committee of the Association shall consist of the following persons:

a. The Dean FMSC

b. The Office-bearers of the Association

c. The immediate past-President of the Association

d. Eight members elected at the Annual General Meeting (including at least three members representing the FMSC)

e. Three representatives from sister Alumni associations

Section 12:

The Office-bearers of the Association and Executive Committee members shall be elected at an annual general meeting and shall hold office for a period of one year. The Office-bearers and the Executive Committee members shall be eligible for re-election for a further period of two years only. Ordinary and life members shall be elected as office bearers.

Section 13:

The Executive Committee shall meet at least once in each calendar year. The quorum at a meeting of the Executive Committee shall be one third of its total membership.

PART VI
TRUSTEE

Section 14:

If the FMSCAA cannot function for any reasons such as abandoned, suspended or dissolved The Dean of the FMSC shall be the Trustee of the FMSCAA.

PART VII
COMMITTEES

Section 15:

The Executive Committee shall have the exclusive power to appoint any committee based on the requirements.

PART VIII
MEETINGS

Section 16:

1. The annual general meeting shall be held once in each calendar year, before the end of March of the year succeeding the fiscal year, at a time and place determined by the Executive Committee.

2. A special meeting of the Association shall be convened by the General Secretary of the Association at the request of not less than twenty five full members , at the request of the Executive Committee or the Dean of FMSC.

3. A general meeting shall be convened by the General Secretary of the Association at the request of the Executive Committee.

4. The quorum at a special or general meeting of the Association shall be fifty or 1/3 of the full members eligible to vote, whichever is less.

5. No decision of the Association, the Executive Committee or any other Committee of the Association shall be invalidated by reason only of the existence of a vacancy among its members.

6. The members of the Association are free to hold meetings via web conferencing.

PART IX
LEGAL & FINANCIAL MATTERS

Section 17:

1. The Executive Committee may authorize any officer or officers, agent or agents of the Association, to enter into any contract and execute and deliver any instrument in the name of and on behalf of the Association.

2. All funds of the Association shall be deposited to the credit of the Association in such banks and/or other institutions in current accounts and/or savings accounts and/or deposits, as the Executive Committee may decide, from time to time.

Section 18:

3. All cheques, drafts, orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association shall be signed by the President or the General secretary or one of the Vice-Presidents authorized by the Executive Committee and the Treasurer and in his/her absence, the Co-treasurer.

4. The Executive Committee may accept, on behalf of the Association, any gifts for any general or special purpose of the Association. A written receipt shall be issued by the Treasurer and the receipt of such gift/s shall be minuted at the next Executive Committee meeting.

Section 19:

5. A special fund, to be known as the Alumni Association Endowment Fund, shall be established and maintained by the Association.

5.1(a) All pecuniary or monetary gifts made to the Association,

(b) Such other funds as the Executive Committee may from time to time direct,

shall be deposited in the Endowment Fund.

5.2 Any withdrawals from the Endowment Fund shall be at the sole discretion of the Executive Committee of the Association.

5.3 Annual audited accounts must be presented by the treasurer to the Annual General Meeting.

6. Expenditure from sources other than the Endowment Fund may be made by the Executive Committee.

PART X
FISCAL YEAR

Section 20:

1. The fiscal year of the Association shall be from the first of January to the thirty first of December.

2. The annual accounts of the Association shall be audited at the end of the fiscal year by a registered firm of Chartered Accountants appointed at the Annual General Meeting.

PART XI
BY LAWS

Section 21:

The By-laws which are annexed to the Constitution as Appendices to read as the By-laws of the Association of FMSC

The Executive Committee may, with the approval of the two-thirds of the full members present, amend, modify, repeal or add to any, of the By-laws.

PART XII
AMENDMENTS

Section 22:

Any amendments to the Constitution shall require the approval of at least two-thirds of the ordinary membership present at the Annual General Meeting or a General Meeting or a Special Meeting, provided however, that the notice of such amendments shall be given to each full member of the Association at least two weeks on advance.